Privacy Policy

1. Overview

We (“we”, “us”, “our”) recognize the importance of your privacy and are committed to safeguarding your personal information. This policy outlines how we collect, use, disclose, and protect information gathered via our conference website and related digital platforms.

By using or accessing our website and registering for the conference events, you consent to the practices described below.

2. Information We Collect

A. Information You Provide

Registration & Profiles:

Name, affiliation, email, postal address, phone, billing details, dietary restrictions, accessibility needs.

Submissions & Communications:

Abstracts, CVs, session choices, survey responses.

Support Requests:

Information shared via contact forms or helpdesk.

B. Automatic & Device Data

We collect usage information including IP address, browser type, device, pages visited, timestamps, referrer URLs, and geolocation data (broad).

C. Cookies & Similar Technologies

We use cookies, session storage, pixels, and local storage to manage sessions, preferences, analytics, and optional targeted communications.

D. Social Media Activities

If you share or authenticate via social tools (e.g. LinkedIn, Twitter), we may collect permissions-based data to personalize your site experience.

3. How We Use Information

We process your data to:

Manage registration, payments, and access

Provide conference content, updates, and support.

Send personalized communications and reminders.

Analyze and improve site performance and user engagement.

Detect and prevent fraud, abuse, or security threats.

Conduct research, reporting, and statistical analysis.

Meet legal, accounting, tax, or regulatory obligations.

4. Managing Preferences & Communications

You can opt out of non-essential marketing emails via links in emails or by contacting us directly. Transactional messages (e.g. confirmations, receipts) are mandatory and cannot be unsubscribed.

5. Disclosure of Personal Data

We may share your information with:

Service providers

(payment processors, platform hosts, tech support).

Conference partners/sponsors (e.g. attendee directories)

only with your explicit consent.

Event directory access

you can opt in or out during registration.

Legal and safety services

as required by law or to protect rights.

Business transitions

in case of mergers or sale; successors must maintain privacy terms.

Conduct research, reporting, and statistical analysis.

Meet legal, accounting, tax, or regulatory obligations.

We also aggregate anonymized data for analysis or reporting; it does not identify you personally.

10. International Attendees (EU/UK/Others)

For visitors from outside your country:

European/UK residents:

You may have rights to access, correct, delete, or restrict your data. Legal bases include contract fulfillment, consent, legitimate interest, and legal obligations.

International transfer:

Data may be processed in countries outside your jurisdiction; by using the site, you consent to this transfer.

11. Retention

We retain personal data only as long as necessary for the purposes described (e.g. legal compliance, analytics) or as permitted by law.

12. Governing Law

This policy is governed by the laws of Islamic Republic of Pakistan under Article 8, 9 and 14(1) of the 1973 Constitution and further the following Acts and Ordinances as applicable.

Prevention of Electronic Crimes Act, 2016 (PECA)

Electronic Transactions Ordinance, 2002 (ETO)

Telecommunication (Re-organization) Act, 1996

Official Secrets Act, 1923

Pakistan Telecommunication Rules, 2000

National Cyber Security Policy, 2021